Project Mandate Checklist
Checklist provides a clear foundation for defining and justifying a project, ensuring alignment with organizational goals and securing stakeholder buy-in.
Project Mandate Checklist to ensure a well-defined project foundation:
1. Define Project Purpose
Clearly state the reason for initiating the project.
Align the purpose with organizational goals and strategies.
Ensure the project addresses a specific need or problem.
2. Outline Project Objectives
Identify measurable and achievable project goals.
Ensure objectives are Specific, Measurable, Achievable, Relevant, and Time-bound (SMART).
Confirm objectives support the overall project purpose.
3. Identify Key Stakeholders
List all stakeholders who will be impacted by or have an interest in the project.
Define the roles and responsibilities of each stakeholder.
Ensure early stakeholder engagement to align expectations.
4. Establish Project Scope
Define the boundaries of the project, including what is in-scope and out-of-scope.
Clarify deliverables and expected outcomes.
Ensure scope aligns with project objectives.
5. Define Project Benefits
Identify the expected benefits or value the project will deliver.
Ensure benefits are realistic, measurable, and achievable.
Include both short-term and long-term benefits.
6. Define Constraints and Assumptions
List project constraints (e.g., budget, time, resources).
Identify key assumptions made during project planning.
Validate that assumptions are realistic and manageable.
7. Outline High-Level Risks
Identify potential risks that could affect the project.
Include external factors (e.g., market, legal, environmental risks).
Define mitigation strategies for major risks.
8. Set Project Timeline
Establish a high-level project schedule or timeline.
Ensure milestones are clearly defined and realistic.
Include major phases or stages of the project.
9. Define Budget Estimate
Provide an initial estimate of the project’s budget.
Include high-level cost estimates for resources, equipment, and other expenses.
Ensure the budget is aligned with the scope and objectives.
10. Gain Formal Approval
Obtain formal approval from key stakeholders and decision-makers.
Ensure alignment with organizational leadership and governance processes.
Document all approvals in writing for accountability.
This checklist provides a clear foundation for defining and justifying a project, ensuring alignment with organizational goals and securing stakeholder buy-in.
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